Comments on: How to reply to all email messages within 24 hours, consistently http://email-overloaded.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/ Itzy Sabo on Email Productivity Wed, 07 Jul 2010 12:39:56 +0000 hourly 1 http://wordpress.com/ By: Dave Edwards http://email-overloaded.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-35989 Dave Edwards Sat, 06 Mar 2010 08:56:43 +0000 https://itzy.wordpress.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-35989 Hi, Does anyone know of a way of changing the way that emails look in your inbox so that you can see at a glance if they have been replied to without opening them to see if there is the text 'you replied on xxxx' ? I'm looking for a simple way of telling when an email hasnt been replied to without having to do anything so the ideal way would be for all emails that have been given a reply to change colour in the inbox so its clear which emails have and havent been replied to. Any ideas anyone? Maybe an add on? We are an internet retailer and get hundreds of emails per day at times so i want an idiot proof way of missing an email to reply to. We use outlook 2007 at the moment. Hi, Does anyone know of a way of changing the way that emails look in your inbox so that you can see at a glance if they have been replied to without opening them to see if there is the text ‘you replied on xxxx’ ? I’m looking for a simple way of telling when an email hasnt been replied to without having to do anything so the ideal way would be for all emails that have been given a reply to change colour in the inbox so its clear which emails have and havent been replied to. Any ideas anyone? Maybe an add on? We are an internet retailer and get hundreds of emails per day at times so i want an idiot proof way of missing an email to reply to. We use outlook 2007 at the moment.

]]> By: car hire athens http://email-overloaded.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-35985 car hire athens Fri, 11 Dec 2009 08:55:17 +0000 https://itzy.wordpress.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-35985 Yes this is a good point, I have the same problem i usually read the mail and then trying to remember that i need to answer and in the end i forget about that mail. Yes this is a good point, I have the same problem i usually read the mail and then trying to remember that i need to answer and in the end i forget about that mail.

]]> By: chad http://email-overloaded.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-35957 chad Tue, 05 May 2009 16:25:55 +0000 https://itzy.wordpress.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-35957 Outlook Track-It is a good addon, Bacarli. I use that with some other cool programs. But this one is a toolbar with a followup reminder, so that's the biggest GTD i think right now. Outlook Track-It is a good addon, Bacarli. I use that with some other cool programs. But this one is a toolbar with a followup reminder, so that’s the biggest GTD i think right now.

]]> By: BacarliW http://email-overloaded.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-35925 BacarliW Tue, 10 Feb 2009 17:41:19 +0000 https://itzy.wordpress.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-35925 thoughtful post. thank you! i have to add, <a href="http://www.outlooktrackit.com" rel="nofollow">Outlook Track-It</a> is an awesome outlook plugin. it's a small toolbar that basically can flag an email for you and remind you to follow up. thoughtful post. thank you! i have to add, Outlook Track-It is an awesome outlook plugin. it’s a small toolbar that basically can flag an email for you and remind you to follow up.

]]> By: Jason Gallic http://email-overloaded.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-35859 Jason Gallic Wed, 08 Oct 2008 23:24:26 +0000 https://itzy.wordpress.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-35859 Another solution to consider is that perhaps you needn't personally own all of the email that comes into your inbox. Perhaps there's a chance for you to deal with it as an organization, collectively. If you had the option of housing all of your business/customer email in a central location and then parsing it out to team members, would that make you day easier? Would it improve your overall work flow? And would it make the way you manage email more efficient? www.emailcenterpro.com is nearing the release of its second version -- with a host of features that can speed up and simplify what is often the most challenging communication vehicle to control. You can't control the populating of your inbox -- email is going to stream in. What you do with the mail that enters, though, might be the differentiating factor between email stress and reasonable message processing. Another solution to consider is that perhaps you needn’t personally own all of the email that comes into your inbox.

Perhaps there’s a chance for you to deal with it as an organization, collectively. If you had the option of housing all of your business/customer email in a central location and then parsing it out to team members, would that make you day easier? Would it improve your overall work flow? And would it make the way you manage email more efficient?

http://www.emailcenterpro.com is nearing the release of its second version — with a host of features that can speed up and simplify what is often the most challenging communication vehicle to control.

You can’t control the populating of your inbox — email is going to stream in. What you do with the mail that enters, though, might be the differentiating factor between email stress and reasonable message processing.

]]> By: Ramakant Sharma http://email-overloaded.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-33669 Ramakant Sharma Fri, 12 Oct 2007 16:40:09 +0000 https://itzy.wordpress.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-33669 I get around hundreds emails daily. First of all I have a look at all the emails and If I see any important email i flag that immediately and look for other important messages. After looking at the inbox I read flagged emails again and respond if needed. Thanks, Rama I get around hundreds emails daily. First of all I have a look at all the emails and If I see any important email i flag that immediately and look for other important messages. After looking at the inbox I read flagged emails again and respond if needed.
Thanks,
Rama

]]> By: Denise Landers http://email-overloaded.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-28666 Denise Landers Tue, 26 Jun 2007 00:21:18 +0000 https://itzy.wordpress.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-28666 Everything you say reflects the frustrations I hear in my time management seminars for corporations. Email overload ranks among the top complaints. I think your SpeedFiler system could become a great tool for some of them who are struggling to keep up. Everything you say reflects the frustrations I hear in my time management seminars for corporations. Email overload ranks among the top complaints. I think your SpeedFiler system could become a great tool for some of them who are struggling to keep up.

]]> By: Small Catastropha « Blogs are like opinions. Everybody has one… http://email-overloaded.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-12995 Small Catastropha « Blogs are like opinions. Everybody has one… Wed, 20 Dec 2006 08:03:06 +0000 https://itzy.wordpress.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-12995 [...] Μέχρι που μπορεί να αφαιρεθείς και να κάνεις “mark as read” όλο το INBOX. Ίσως η μεθοδος του Itzy Sabo να με βοηθήσει. Ίσως πάλι απλά αντί να μεγαλώνει το INBOX μου, να μεγαλώνει το Reply folder. Posted by adamo Filed in email, Greek [...] [...] Μέχρι που μπορεί να αφαιρεθείς και να κάνεις “mark as read” όλο το INBOX. Ίσως η μεθοδος του Itzy Sabo να με βοηθήσει. Ίσως πάλι απλά αντί να μεγαλώνει το INBOX μου, να μεγαλώνει το Reply folder. Posted by adamo Filed in email, Greek [...]

]]> By: Claire Millington http://email-overloaded.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-10333 Claire Millington Thu, 07 Dec 2006 08:16:40 +0000 https://itzy.wordpress.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-10333 You need to make your folder keywords distinctive too... You need to make your folder keywords distinctive too…

]]> By: Claire Millington http://email-overloaded.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-10332 Claire Millington Thu, 07 Dec 2006 08:15:56 +0000 https://itzy.wordpress.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-10332 The email filer looks great on paper. If you are not allowed to download stuff to your work system though there is a simple way of helping keep on top of filing stuff. Underneath your signature put a line that says something like: Filed under: [Foldername]. You can then easily search inbox, sent items etc for that keyword. And file. It wont work for new emails being sent to you but it will help you keep track of those that you have sent, which is usually more important (those are the ones you have gotten yourself committed to). The email filer looks great on paper. If you are not allowed to download stuff to your work system though there is a simple way of helping keep on top of filing stuff. Underneath your signature put a line that says something like:

Filed under: [Foldername].

You can then easily search inbox, sent items etc for that keyword. And file. It wont work for new emails being sent to you but it will help you keep track of those that you have sent, which is usually more important (those are the ones you have gotten yourself committed to).

]]> By: willi http://email-overloaded.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-2379 willi Wed, 20 Sep 2006 07:52:12 +0000 https://itzy.wordpress.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-2379 i get many email too. i answer it asap and i have a filter in thunderbird. so i can see importen mails faster i get many email too. i answer it asap and i have a filter in thunderbird. so i can see importen mails faster

]]> By: Topics2Blog http://email-overloaded.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-1990 Topics2Blog Thu, 17 Aug 2006 12:27:45 +0000 https://itzy.wordpress.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-1990 Got over 500 email per day (affilate programm). Sometime my hands are shaking :) But some automatic tools, written by my programmer helps me to avoid some manual actions. Got over 500 email per day (affilate programm).
Sometime my hands are shaking :)
But some automatic tools, written by my programmer helps me to avoid some manual actions.

]]> By: Jeremy Toeman http://email-overloaded.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-1247 Jeremy Toeman Thu, 13 Jul 2006 02:31:28 +0000 https://itzy.wordpress.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-1247 I get about 300 or so emails a day. I have a four-step process 1) Set up a view that makes anything where I'm just on the CC list automatically italic, and anything where I am the only recipient automatically larger font. 2) If I open an email, right then and there I either (a) respond, (b) delete, (c) flag or mark unread - this way I never 'lose' emails 3) About twice per day view Unread messages and process 4) About thrice per day view Flagged messages and process About once a month I sort through my inbox, getting from the 1000s of emails down to a couple of hundred. Best of luck! -Jeremy I get about 300 or so emails a day. I have a four-step process

1) Set up a view that makes anything where I’m just on the CC list automatically italic, and anything where I am the only recipient automatically larger font.

2) If I open an email, right then and there I either (a) respond, (b) delete, (c) flag or mark unread – this way I never ‘lose’ emails

3) About twice per day view Unread messages and process

4) About thrice per day view Flagged messages and process

About once a month I sort through my inbox, getting from the 1000s of emails down to a couple of hundred.

Best of luck!
-Jeremy

]]> By: Matthew Cornell http://email-overloaded.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-597 Matthew Cornell Mon, 12 Jun 2006 14:16:48 +0000 https://itzy.wordpress.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-597 Thanks for the nice post. I use a GTD approach, and it works great. In addition, I use a "two-phase" response system: If I know I can't reply in 24 hours (my personal goal), I write a quick "got your message, can't reply now" message. Then I deal with it via GTD. I wrote a bit more here, FYI: What's your maximum response time? http://ideamatt.blogspot.com/2005/12/whats-your-maximum-response-time.html Thanks for the nice post. I use a GTD approach, and it works great. In addition, I use a “two-phase” response system: If I know I can’t reply in 24 hours (my personal goal), I write a quick “got your message, can’t reply now” message. Then I deal with it via GTD.

I wrote a bit more here, FYI:

What’s your maximum response time?
http://ideamatt.blogspot.com/2005/12/whats-your-maximum-response-time.html

]]> By: Drainedge Link Tank » Today’s Links http://email-overloaded.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-320 Drainedge Link Tank » Today’s Links Thu, 25 May 2006 13:59:52 +0000 https://itzy.wordpress.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-320 [...] How to reply to all email messages within 24 hours, consistently - Email Overloaded [...] [...] How to reply to all email messages within 24 hours, consistently – Email Overloaded [...]

]]> By: links for 2006-05-25 | Musings by Steve Miller http://email-overloaded.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-314 links for 2006-05-25 | Musings by Steve Miller Thu, 25 May 2006 04:23:00 +0000 https://itzy.wordpress.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-314 [...] Email Overloaded » Blog Archive » How to reply to all email messages within 24 hours, consistently (tags: email productivity gtd lifehacks tips blogs) [...] [...] Email Overloaded » Blog Archive » How to reply to all email messages within 24 hours, consistently (tags: email productivity gtd lifehacks tips blogs) [...]

]]> By: How to reply to all email messages within 24 hours, consistently - lifehack.org http://email-overloaded.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-309 How to reply to all email messages within 24 hours, consistently - lifehack.org Wed, 24 May 2006 16:29:23 +0000 https://itzy.wordpress.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-309 [...] You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site. Share and Enjoy:These icons link to social bookmarking sites where readers canshare and discover new web pages. [...] [...] You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site. Share and Enjoy:These icons link to social bookmarking sites where readers canshare and discover new web pages. [...]

]]> By: Lawrence Salberg http://email-overloaded.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-207 Lawrence Salberg Mon, 15 May 2006 17:29:57 +0000 https://itzy.wordpress.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-207 Great idea, Itzy... Don't know why I hadn't thought of it earlier. I posted my thoughts about response time of email (http://www.salberg.org/2006/03/23/is-your-email-response-time-an-indication-of-you/) back in March, but after seeing your post here, decided to update it with a link to your article here. Hope that is okay. Thanks again! Great idea, Itzy… Don’t know why I hadn’t thought of it earlier. I posted my thoughts about response time of email (http://www.salberg.org/2006/03/23/is-your-email-response-time-an-indication-of-you/) back in March, but after seeing your post here, decided to update it with a link to your article here. Hope that is okay. Thanks again!

]]> By: Lawrence Salberg » Is your Email Response Time an indication of you? http://email-overloaded.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-195 Lawrence Salberg » Is your Email Response Time an indication of you? Sun, 14 May 2006 19:27:35 +0000 https://itzy.wordpress.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-195 [...] Lifehacker pointed me to a great post by Itzy Sabo on his blog that has a great idea for those of you who most absolutely wait to respond beyond 24 hours. You can also bookmark this on del.icio.us or check the cosmos [...] [...] Lifehacker pointed me to a great post by Itzy Sabo on his blog that has a great idea for those of you who most absolutely wait to respond beyond 24 hours. You can also bookmark this on del.icio.us or check the cosmos [...]

]]> By: dave t http://email-overloaded.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-194 dave t Sun, 14 May 2006 19:16:28 +0000 https://itzy.wordpress.com/2006/05/04/how-to-reply-to-all-email-messages-within-24-hours-consistently/#comment-194 But I don't hold them in the in box. Using SpeedFiler (pbuh) I file as normal once having read and flagged them. I then work my way through the 'Follow Up' in Outlook as and when I (a) have time and (b) need to. Thus the emails are always there in the right folders with the relevant other emails etc and when I've dealt with it I simply 'Clear Flag' and the email is already filed with the reply I sent etc. But I don’t hold them in the in box. Using SpeedFiler (pbuh) I file as normal once having read and flagged them. I then work my way through the ‘Follow Up’ in Outlook as and when I (a) have time and (b) need to. Thus the emails are always there in the right folders with the relevant other emails etc and when I’ve dealt with it I simply ‘Clear Flag’ and the email is already filed with the reply I sent etc.

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