Comments on: Small Change Makes Big Difference to Email Prioritization: How to Color-code Your Messages

By: Berry

Berry — Sat, 15 Oct 2011 11:42:11 +0000

Hello,

I get emails from all over the world, well my inbox is set to view from. I get 100 – 800 emails daily, I have no choice but, to minimize the from box and it only displays their name. Well all new emails are set in red while read emails are in black. The problem is since every recipient is minimized it will only show a new email if the recipient is maximized. I know I can create a rule that will color code a direct person but, I have several thousand people in my contact list and would take forever to make a rule for each individual person. So my question is can i color code all recipient that sends new messages to red while they are minimized. otherwise they are blue and after a couple hours your eyes go cross-eyed trying to scroll through trying to find unread messages and everything becomes a blur so I usually pass an unread message and have to scroll through all my messages at least 3 times to find it.

By: test

test — Thu, 30 Jun 2011 16:30:28 +0000

Or you can try using a prioritization tool like http://www.priorityinboxforoutlook.com . It might also help you save some time.

By: Photographer Toronto

Photographer Toronto — Thu, 20 Jan 2011 21:48:54 +0000

Thank you so much for this post. This is a great way to organize emails and now I just need to figure out advanced filtering.

By: home business success strategies- have a plan « Kennerly’s Pajamapreneur Blog

Fri, 18 Jul 2008 13:40:56 +0000

[...] accomplishing nothing. (I just learned some nifty Outlook tricks you may be able to use. Check out Itzy Sabo’s blog about streamlining emails and also see if SpeedFiler is for [...]

By: Andy

Andy — Mon, 19 May 2008 08:46:35 +0000

Hi All,

I hope someone can help. I know how to setup rules and I know about the mail organisor, but neither of them do what I want (or I’m missing something really obvious). Basically I want to mark all my incoming meeting requests with a certain colour. In rules I have the option to flag these but not mark them with a colour. any ideas.???

Thanks
Andy

By: Preston Smalley » How I triage email » Blog Archive

Preston Smalley » How I triage email » Blog Archive — Thu, 06 Mar 2008 22:21:23 +0000

[...] a year ago, I stumbled upon a new way to deal with this problem using a little known feature within Outlook which can [...]

By: Itzy Sabo

Itzy Sabo — Mon, 08 Oct 2007 11:07:16 +0000

Preet: you can achieve it by using the flag feature to mark your outgoing message as Reply by (date/time). If the recipient is using Outlook, and has not messed with the default color-coding rules, the message will turn red when the date/time passes.

By: preet

preet — Wed, 03 Oct 2007 07:04:57 +0000

is there a way to change the color to red of the subject line when composing a new mail or replying/forwarding so when the recipient gets it the subject line colored in microsoft outlook 2003

By: uki

uki — Tue, 04 Sep 2007 09:25:34 +0000

hello, I keep receiving numerous emails each with content highlighted with different colours) (red for problem, green for ok). Is there a way to reflect the colour displayed in the body of the email in the subject line e.g if the wordings in the body are in green, the subject also will be displayed in green?

Please advise.

By: Donnette

Donnette — Fri, 27 Jul 2007 18:48:55 +0000

Is there any way to change the colors?

Especially the fluorescent ones? I can’t use them because they hurt my eyes and I am out of colors.

Please let me know.

Thanks,

By: Betsy

Betsy — Wed, 11 Jul 2007 16:03:49 +0000

Thanks for this great tip! I’ve started doing this and found it really helpful. One problem though — I am trying to relabel a few colors and have so far been unsuccessful. Outlook seems stuck with the first set of color conditions I applied. Is there a way to reset all my folders to the default color formatting so that I can start over with a clean slate?

By: PLOS

PLOS — Fri, 16 Mar 2007 02:11:19 +0000

Do you know absolutely that this works? Not in terms of the blue applying to e-mail only sent to you, but if something isn’t blue do you know absolutely for certain without a shadow of a doubt that it was sent to someone else?? So if you get a non-blue e-mail it definitely was sent to someone else, obviously as a bcc, and if so, is there any way to track who else it was sent to?

By: Nigel

Nigel — Thu, 11 Jan 2007 16:59:31 +0000

Is it possible to create a rule in Lotus Notes that sends emails I am cc’d on to a seperate folder ?

I know this can be done in Outlook.

By: Louise

Louise — Sat, 06 Jan 2007 22:02:50 +0000

Re-installed and functions showed up again.

So far this seems to have solved the crashing and the missing Organize function.

Louise

By: Louise

Louise — Sat, 06 Jan 2007 21:40:25 +0000

had to replace C drive and re-install Office 2003 but in Outlook (had it crash LOTS of times before it would work and had to reinstall a couple of times besides, but now can not colour code by email sender, to place to find the icon that I used to use to colour code each person. Some are in red for the reason one need caution replying to these people and other colour because one does not want to miss their emails. Mine were always in blue so I knew the last time I wrote and such.

Any idea how to get this feature back?

Louise

By: Itzy Sabo

Itzy Sabo — Tue, 12 Sep 2006 19:42:59 +0000

Yes, if you use Outlook, it allows you to define color-coding rules based on which account the message comes to.

Use the Automatic Formatting… link depicted above to create an advanced rule. Click the Condition… button to show the Filter dialog. You’ll have to use the Advanced tab to create a condition that looks like this:
Email Account is (exactly)

By: Ben

Ben — Thu, 24 Aug 2006 04:44:37 +0000

I have multiple email addresses coming to one account, is there a way of colour coding these regardless of sender or content?

By: Huy

Huy — Fri, 28 Jul 2006 15:25:54 +0000

Barbara: color-code by name
this is WHY:
http://support.microsoft.com/kb/193980/en-us
- that is, it looks for the firstname or the last name in the from field to color code.
- the article gives one way to set it up

This is another similar way:
use the “Automatice formatting” and the “condition” button on the rule to set the “FROM” field to an actual recipient.

By: Itzy Sabo

Itzy Sabo — Tue, 04 Jul 2006 20:02:11 +0000

I think it is understanding Bob Smith as 2 alternative words. Try entering Bob’s email address instead of his name.

By: barbara

barbara — Mon, 03 Jul 2006 15:56:44 +0000

is there a bug in the colour coding. If you specify a recipient to be colour coded by highlighting a mail from them and then using the Automatic Formatting to choose a colour/font then it will give same formatting to everyone with same first name as the email highlighted, i.e. Bob Smith in red, will result in everyone with first name of Bob to be red also. Anyone else have this problem?